A Guide to Making Conference Badges
An on-site conference badge printing system is the simplest way to print a personalised conference badge and mark the attendee's arrival in a matter of seconds.
Why are badges for conferences so important? They are a great way to introduce your attendees to a room full of strangers; they take the edge off when it comes to networking with other professionals.
For the event organiser, badge types can be categorised by colour. Conference badges can also include important elements such as personalised agendas, session choices and barcodes so that attendees can be tracked into their sessions.
Create your badge
Starting with the base, you can choose your badge size and material depending on the style you’re aiming for. At Event Connections, we have a wide variety of badge sizes and materials on offer, including our fully recyclable and sustainable badging options.
Make it stand out
Our team will work with you to add your bespoke company branding and style on to the badge. Either you can send your artwork to us, or we’ll use your brief to design everything behind the scenes.
What to include:
>Basic event information (the name of the event and the dates it spans across)
> Basic attendee information such as full name, company and job title
> The badge type for that particular person, e.g delegate, exhibitor, staff, VIP
Additional options:
> Attendee photo ID
> QR codes or barcodes for lead generation scanning
> The event schedule or agenda
> Individual breakout sessions, can be linked to attendee
Our Top Tip: Always print your conference badges on-site
Whilst some services may offer bulk conference badge delivery before the event, we know that it’s not always that simple. Changes happen on site all the time, including new additions, alterations and basic data changes like company or job title. We think that having a provider on-site gives you more flexibility and our conference badge printing system gives you the option to print your conference badges in real-time.
At Event Connections, we offer our clients a fully managed on-site registration solution, meaning our team will oversee the badge printing on-site. We always recommend on-demand badge printing on-site as opposed to pre-printing badges. We use industry-leading technology to print badges in real-time as guests arrive. They only need to give us their name or show us a QR code to scan, and we can have their badge printed in seconds.
Concerned about queues? Don’t be!
Our technology prints branding and attendee information onto a blank badge in seconds. We’ve provided this service at events with multiple thousands of attendees, and our tech guarantees a swift and easy check-in every time.
How our conference badge printing solutions work
Printing conference badges doesn’t have to be complicated. Our badge printing system is designed for ultimate simplicity, regardless of which check-in option you choose.:
1) Data is pre-loaded onto our system, either via one of our registration microsites, a direct data sync from your registration provider or a simple data import sheet pulled from your system.
2) When guests arrive, they can check in using one of our many check-in options such as hotel-reception style, self-service kiosks or hand-held QR scanning.
3) Badges print in a matter of seconds, designed to your bespoke specifications.
Don’t forget about your pre-conference registration
Before we get to printing your conference badges, you need to consider your pre-event registration options. After all, with no attendees, there won’t be any badges!
We offer a premium white label registration service, where we design a microsite that ensures seamless branding and acts as though totally under your company - there’ll be no mention of Event Connections at all.
If you decide to go with an alternative registration provider, such as Eventbrite or Eventsforce, we can connect our system with theirs via an API, creating a direct data sync. When the data is synced to our system, we can print the badges on-site in real-time.